Being a small business owner, you must learn to not only prioritize your tasks but also your time. Time is money so learn not to waste your time. Use the time that you have to your advantage and your business will thank you for it. Here are some great tips on how you can learn how to better prioritize your time.
1. Learn to Say No
Each time someone asks you to do something, before answering, think about whether or not it’s a good use of your time. Does it help you move your business forward? If not, then learn to politely say “no”. Setting boundaries and respecting your own time will let everyone know where you stand in your business.
2. Avoid Multi-Tasking
Many people truly believe that they get more done by multi-tasking but the truth is you don’t. Many studies have been done and they show that you actually get more done when you put your full focus into one task at a time. You are less likely to make errors and you actually do a better job when you are more focused.
4. Set Time Limits
A great example of when to set time limits would be when you are doing your email. Many times we receive hundreds of emails every day and they can be time consuming to go through. Limit yourself to about an hour a day to handle email messages. Any task that seems to eat up your time, be sure to set a time limit on. Use your timer and when the timer goes off, move on to the next task at hand.
5. Prioritize Everything
Be sure you always prioritize your daily tasks in order of importance. You want to start with the most important to ensure they get done first. You don’t want to spend your mornings getting caught up with your emails, Facebook and Twitter accounts because you may not have enough time to finish what was truly important.
6. Downtimes and Breaks
Schedule frequent small breaks throughout your day so you won’t become burnt out. Working hard for many hours can cause you to become tired which means you can end up making mistakes and can slow down your productivity. You need to learn to give your brain a rest by taking small breaks throughout the day. By taking just 5 minutes to stretch and move around will help you be more refreshed during your working hours.
7. Consider Outsourcing
You most likely have several tasks that you do each day that aren’t really the core focus of your business. Some can even slow you down, frustrate you and take up large amounts of your time. Outsourcing certain tasks can free you up to let work on things you do best. If you are not good at writing articles, find someone who can do that for you that way you have time to do things you’re better at. I have found that you should be working at what you do best at least 80% of the time. If that isn’t true for you, then seriously consider outsourcing.